Writing an effective CV or resume for an Event Coordinator role is a crucial step in your job search. This article will guide you through the process of crafting a resume that highlights your skills and experiences in event coordination. We will provide practical tips and examples to help you create a document that stands out to potential employers. Remember, a well-written CV is often your first opportunity to make a good impression and can be a key factor in securing an Event Coordinator interview. Whether you’re starting from scratch or looking to improve your current resume, this article is designed to assist you in showcasing your talents in the most effective way.
Contents
Read The Job Description / Advert
The first step is, of course, to read the job description. We need to know what the firm is looking for so that we can properly highlight these characteristics in our CV. So read back over the job description and try to pinpoint the important points. A lot of times a firm will call things “required”; if you see this, you need to make sure you include that in your CV. Similarly, if certain things are repeated throughout the advert, this indicates they are of high importance, so we will want to make sure our CV shows that as well.
When performing this analysis, take care to copy the ‘exact’ words and phrases that are being used by the hiring manager. We will want to pepper these into our CV later.
Event Coordinator Job Description Example
Event Coordinator Position Available
Are you a dynamic, organized, and creative individual with a passion for event planning and execution? We are looking for an Event Coordinator to join our team and bring innovative ideas to life. The ideal candidate will have a proven track record in planning, organizing, and executing successful events, ranging from corporate gatherings to large-scale public events.
Key Responsibilities:
- Plan, design, and produce events while managing all project delivery elements within time limits.
- Liaise with clients to identify their needs and ensure customer satisfaction.
- Conduct market research and gather information to identify trends and opportunities for event planning.
- Provide feedback and periodic reports to stakeholders.
- Propose ideas to improve services and event quality.
- Ensure compliance with insurance, legal, health, and safety obligations.
- Specify staff requirements and coordinate their activities.
- Cooperate with marketing and PR to promote and publicize events.
- Proactively handle any arising issues and troubleshoot any emerging problems on the event day.
- Conduct pre- and post-event evaluations, reporting on the outcomes.
- Research and secure venues, coordinate with vendors, and manage event budgets.
- Be in charge of hiring personnel (DJs, waiters, etc.).
- Coordinate all operations and ensure the event runs smoothly and efficiently.
- Handle any additional responsibilities as required to ensure the event’s success.
Requirements:
- Proven experience as an event coordinator or organizer.
- A knack for problem-solving and customer service excellence.
- Excellent time management and communication skills.
- Ability to manage multiple projects independently.
- Proficient in MS Office and event management software (e.g., Eventbrite, Cvent).
- A team player with leadership skills.
- Bachelor’s degree in Event Management, Hospitality, Marketing, or relevant field.
We Offer:
- A dynamic and creative work environment.
- Opportunities for professional growth and development.
- A competitive compensation package, commensurate with experience.
- Supportive team culture.
If you are passionate about event planning and are seeking a challenging yet rewarding role, we would love to hear from you. Join us in creating memorable experiences that exceed expectations.
We are an equal opportunity employer and value diversity at our company.
Research The Company
Time to put on your detective hat and do some research on your target company. Look at their website, LinkedIn, Twitter, Facebook, and other platforms. You are looking for any piece of intel that will give you the leg up.
- Find out about recent work/projects they have undertaken or will be embarking on (highlight your experience in these areas on your CV)
- Find out what software/processes they use and make sure you include your proficiency in them in your CV
- Learn what interview questions you might expect should you make it that far
See if you know anyone who works there and/or connect (LinkedIn) with people ahead of the interview. A little nepotism could never hurt, and you might be able to glean more information about the role/hiring process in the meantime.
Find A Good CV Template
When selecting a CV template, it’s essential to opt for a simple design and structure. Not only are straightforward layouts more compatible with Applicant Tracking Systems (ATS), but they also make it easier for recruiters and hiring managers to quickly identify and understand key details. A clutter-free and organized CV ensures that your most important information stands out, facilitating a smoother review process for potential employers.
This is the CV template that we recommend (click here)
Write 2 Or 3 Bullet Points As A ‘Professional Summary’
A handy approach is to craft three sentences: the first highlighting your qualifications and experience, the second showcasing your biggest professional achievement, and the third detailing your most recent experience.
Event Coordinator Professional Summary Example
- With over 10 years of experience in event coordination, holding a Bachelor’s in Event Management and a Certified Meeting Professional (CMP) credential, expertise lies in corporate events, trade shows, and large-scale conferences. Proficient in using Cvent for event management and Salesforce for client relations, ensuring seamless event execution.
- Led the coordination of the Annual Global Tech Summit 2021, a flagship event attracting over 6,000 attendees and 250 exhibitors, resulting in a record-breaking 40% increase in participant engagement and a 30% growth in sponsorship revenue.
- Recently managed a series of virtual conferences amid the pandemic using Zoom and Hopin platforms, successfully adapting strategies to suit remote engagement, which resulted in maintaining a 95% client retention rate and achieving a 20% increase in virtual attendee numbers compared to previous in-person events.
Detail Your Employment History
Begin by listing your employment history in reverse chronological order, starting with your most recent role. This allows potential employers to see your recent experience upfront, which holds greater value. Keep in mind that brevity is key.
As you go further back in time, reduce the level of detail to ensure your CV doesn’t exceed two pages. Employers are less likely to read lengthy CVs.
When writing about your responsibilities on your CV, focus on highlighting your achievements within the context of your event coordinator role. For instance, rather than simply stating “Organized corporate events,” you could say, “Expertly organized and executed 20+ high-profile corporate events, consistently receiving positive feedback from clients and exceeding attendance targets by 30%.” This approach not only shows that you have experience in organizing events but also demonstrates your ability to exceed expectations and receive commendations for your work. Remember, it’s about showcasing not just what you did, but how well you did it.
Detail Your Education History
Keep your CV concise, aiming for a two-page limit. The education section can often be streamlined.
Highlight the most relevant qualifications. For instance, if you have a degree, your A-levels become less significant. Similarly, if you’re in the U.S., having an MBA overshadows your high school GPA.
Unless an older educational milestone is crucial for the job or highly pertinent, focus on showcasing your Bachelor’s degree, post-graduate studies, or professional certifications. If you lack these, mention your latest qualifications. Remember, having a Master’s suggests you’ve finished school, so no need to state the obvious. Only include your educational background if it’s pertinent to the job.
CV Structure
Tactically structure your CV to the ‘most wanted’ attributes of the job description. For example, if the job description values “qualified”, then place your qualifications first; if they want someone with RECENT experience, put your last job up top. If they want multiple years of experience, highlight your tenure.
We always recommend that you have a Professional Summary up top (after your name/contact info), as it will be the first thing that anyone reads. As discussed earlier, this should be tailored towards the job advert and showcase your experience and skills in what the employer is looking for.
A fairly typical structure would go:
- Name and contact info
- Professional Summary
- Current (or most recent employment)
- Education & Professional Qualifications
- Employment History
WHAT NOT TO DO
Now that we’ve discussed what you should be including in your CV, let’s look at some things that you should avoid doing.
- Do not include personal history or likes. Employers are not going to care about your hobbies, so unless you have some inside information that the hiring manager only hires people who play a particular sport, for example, then leave your extracurricular activities off your CV. This does not extend to things like volunteer or charity work. Definitely include that if you have the space.
- Do not list your skillset and the tools/applications you have experience with. It takes up valuable space and is often obvious (Skilled in Excel…?). Instead, include these in your achievements section (Example: “Used Asana to manage and coordinate tasks for a remote team of 25 members”).
- Do not include references or “references available on request”. If employers want a reference, they will ask you for them; otherwise, this is just wasted space on your CV.
- Do not include a photo of yourself unless specifically asked. In many countries, including the UK and US, you should not include a photo of yourself on your CV/resume. Companies don’t want you to do it, as it opens them up to liability, and there is absolutely nothing for you to gain by doing so – plus, you are making it easier for firms to discriminate against you, either implicitly or explicitly.
- Do not use any fancy graphic or artistic CV format. Most CVs come in a standard format, allowing Application Tracking Software, recruiters and hiring managers to easily pick out the key pieces of information they need quickly based on their experience. If you throw them a CV in an artistic format, they are more likely to get annoyed and throw your application away. This is not a situation where standing out is good. You want your skills/experience to be noted, not your CV format.
- Do not include your previous salaries. This will severely impact your negotiation abilities down the line.
Event Coordinator CV Tips – Recap
Let’s recap what we’ve discussed so far:
Understand the Role and Tailor Your CV Before you start, make sure you understand the key responsibilities and skills required for an Event Coordinator. Tailor your CV to these requirements, highlighting relevant experience and skills.
Highlight Key Achievements Don’t just list your duties. Focus on your achievements in past roles. For example, instead of saying “Organized conferences,” say “Organized 5 international conferences with 300+ attendees each, resulting in a 20% increase in client engagement.”
Showcase Organizational Skills Event coordination requires excellent organizational skills. Highlight instances where your organizational abilities led to successful events. Mention tools you’ve used, like Asana or Trello, to manage tasks.
Demonstrate Flexibility and Problem-Solving Event planning often involves unexpected challenges. Provide examples of how you’ve adapted to changes or solved problems at events. This shows your ability to think on your feet. ?
Detail Your Communication Skills Clear communication is key in event coordination. Include examples of your communication skills, like liaising with vendors or managing teams.
Include Relevant Certifications If you have industry certifications, such as a Certified Meeting Professional (CMP), make sure to include these. They add value to your expertise. ?
Use Keywords Many companies use Applicant Tracking Systems (ATS) to screen CVs. Include keywords related to event coordination to ensure your CV passes through these systems.
Keep It Concise Your CV should be clear and to the point. Aim for a maximum of two pages. Be sure to proofread it to avoid any grammatical or spelling errors. ?
Include Metrics Whenever possible, quantify your achievements. Use numbers to demonstrate the scale of the events you’ve managed or the specific results you’ve achieved.
Show Passion for Events Employers look for candidates who are passionate about event planning. Express your enthusiasm and why you love working in this field.
Event Coordinator CV Sample
Below is an example CV from someone with a number of years experience in the field. For an editable .DOCX version, click here.
